Facility Management Intern at Mala'a Technologies

Key Responsibilities:

• Support the day-to-day management of office facilities and workplace services.
• Receive, track, and follow up on facility and maintenance requests.
• Coordinate with maintenance teams, suppliers, and external service providers.
• Assist in monitoring office cleaning, maintenance, security, and other facility services.
• Maintain records of facility-related activities, contracts, invoices, and service requests.
• Assist with vendor coordination and follow up on pending issues and service delivery.
• Support office inventory management, including furniture, equipment, office supplies, and other assets.
• Conduct regular office checks and report maintenance, safety, or facility-related issues.
• Assist with preparing purchase requests and coordinating facility-related procurement.
• Support office moves, seating arrangements, events, and other workplace activities when required.
• Help maintain and update facility management documentation and procedures.
• Prepare basic reports and summaries related to facility operations and expenses.
• Ensure facility requests are properly recorded and followed up until completion.
• Perform other operational and administrative tasks assigned by the Operations team.

Skills, Knowledge and Expertise:

• Currently pursuing or recently completed a degree/diploma in Operations Management, Facilities Management, Supply Chain, or a related field.
• Good communication and interpersonal skills.
• Strong organizational and follow-up skills.
• Good attention to detail.
• Ability to coordinate with multiple teams and vendors.
• Ability to work independently and as part of a team.
• Willingness to learn and take ownership of assigned tasks.
• Preferred Skills
• Basic understanding of procurement and vendor management.
• Familiarity with facility management or workplace operations.
• Basic reporting and documentation skills.
• Problem-solving mindset.
• Proactive and customer-service oriented.

• Day-to-day facility and workplace management.
• Vendor and service-provider coordination.
• Procurement and invoice management.
• Inventory and asset management.
• Operational processes and documentation.
• Workplace safety and maintenance coordination.
• Cross-functional communication and stakeholder management.